Insurance Requirements: Medical Insurance and Medical Resources

As an Exchange Visitor in the U.S. you must carry health insurance for yourself and your J-2 dependents for the full duration of your J program. Government regulations stipulate that if you willfully fail to carry health insurance for yourself and your dependents, your J-1 sponsor must terminate your program, and report the termination to the Department of State (DOS) in Washington.

The reason for the requirement and the need for health insurance

It is extremely unwise to be in the U.S. without adequate health insurance. Although in many countries the government bears the expense of health care for its citizens, and sometimes even for visitors, individuals and families in the U.S. are responsible for these costs themselves.

Since a single day of hospitalization and medical treatment can cost thousands of dollars, many hospitals and doctors refuse to treat uninsured patients except in life-threatening emergencies. Most Americans rely on insurance, and you should do the same. Insurance gives you access to better and more timely health care, and provides the only protection against the enormous costs of health care in this country.

How medical insurance works

When you purchase health coverage, the money you pay (your premium) is combined with the premiums of others to form a pool of money. That money is then used to pay the medical bills of those participants who need health care. Your coverage remains valid only as long as you continue to pay your insurance premiums.

Once you purchase insurance, the company will provide you with an insurance identification card for use as proof of your coverage when you are seeking health care from a hospital or doctor. The company will also provide written instructions for reporting and documenting medical expenses (filing a claim). You should also contact them to get a list of physicians and medical practices that your insurance plan will cover.

The company will evaluate any claim that you file, and make the appropriate payment for coverage under your particular policy. In some cases the company pays the hospital or doctor directly; in others the company reimburses the policy holder after he or she has paid the bills.

Where to find insurance information

Registered Postdoctoral Fellows are eligible to join either the University's student health care plan (Cardinal Care) or the medical plans offered by the office of postdoctoral affairs.

Registered Visiting Researchers are eligible for Stanford's Cardinal Care Health plan. Inquire at your department.

NOTE: Dental insurance is NOT included in the University's student health care plan.

Go to the Cardinal Care web site for information on the University's student health care plan

Go to the Office of Postdoctoral Affairs 'Benefits' page for information on their medical plans

Other plans are available to registered postdocs in the Medical School but you may need to purchase an additional rider to fulfill the requirement.

Coverage for Repatriation and Medical Evacuation is also required. Saylor and Hill Co. provides such coverage. Please contact Saylor and Hill at (510) 273-8611 for further information and to obtain the necessary forms.  Medex is another company that provides such coverage.

Employees (faculty or staff) may be eligible for Stanford University's health insurance and other benefits. You must be employed at least 50% time for at least six months to be eligible for these benefits.

Foreign visitors who do not belong to one of the above categories may choose to be covered by insurance plans obtained overseas. However, these plans must meet DOS requirements.

There are no insurance experts at the I-Center; we recommend that you contact a local insurance broker if you have questions or concerns about insurance. A broker represents a variety of plans and is able to tailor policies to particular needs such as those specified by the State Department.  One such local broker can be found here: www.cordellglobal.com

If family members will accompany you, plan on additional insurance coverage for all dependents, at added cost. Please be aware that there is NO cheap medical insurance available for dependents, but such insurance is still mandatory.

For further information contact the Insurance Office at Health Vaden Center at Stanford (650) 723-2135. You may also find information about different insurance companies at the Resource Center for International Families at the I-Center. Opening hours at the Resource Center are listed on the web site.

 

Choosing an insurance policy

Take the following into consideration before buying insurance:

  • What is the reliability of the company? Does it treat people fairly? Does it pay claims promptly? Does it have staff to answer your question and resolve your problems?
  • Deductible amounts. Most insurance policies require you to cover part of your health expenses yourself (your part is called the deductible), before the company pays anything. Under some policies the deductible is annual, and you pay only once each year if you use the insurance. Under others, you pay the deductible each time you have an illness or injury. The J regulations limit the deductible to $500 per accident or illness, but many policies offer a lower, more advantageous one.In choosing insurance, you should think carefully about how much you can afford to pay out of your own pocket each time you are sick or injured, and weigh the deductible against the premium before you decide.
  • Co-insurance. Usually, even after you have paid the deductible, an insurance policy pays only a percentage of your medical expenses. The policy might pay 80%, for example, and the remaining 20%, which you would have to pay, is called the co-insurance. Thus, if you were injured and incurred $3,000 in medical expenses, a policy with a $400 deductible and 20% co-insurance would cover $2,080 (80% of $2,600). The J regulations require the insurance company to pay at least 75 % of covered medical expenses.
  • Specific limits. Some policies state specific dollar limits on what they will pay for particular services. Other policies pay "usual" or "reasonable and customary" charges, which means they pay what is usually charged in the local area. Be very careful in evaluating policies with specific dollar limits; for serious illnesses, the limit might be far too low and you might have large medical bills not covered by your insurance.
  • Lifetime/per-occurrence maximums. Many insurance policies limit the amount they will pay for any single individual's medical bills or for any specific illness or injury. Exchange Visitors must have insurance with a maximum no lower than $50,000 for each specific illness or injury, which may be enough for most conditions. Major illnesses, however, can cost several times that amount.
  • Benefit period. Some insurance policies limit the amount of time they will go on paying for each illness or injury. In that case, after the benefit period for a condition has expired, you must pay the full cost of continuing treatment of the illness, even if you are still insured by the company. A policy with a long benefit period provides the best coverage.
  • Exclusions. Most insurance policies exclude coverage for certain conditions. The J regulations require that if a particular activity is a part of your Exchange Visitor program, your insurance must cover injuries resulting from your participation in that activity. Read the list of exclusions carefully so that you understand exactly what is not covered by the policy.

Required insurance specifications

In addition to the deductible, co-insurance, and exclusions described in bold type in the preceding section, DOS has established the following requirements for the type and amounts of coverage you must carry if you hold J-1 or J-2 status:

  • The policy must provide "medical benefits of at least $50,000 for each accident or illness," according to the text of the regulations. Since insurance companies cover no more than the policyholder's expenses (minus a deductible and, under co-insurance, a percentage), and never provide a minimum amount for each accident or illness, the quoted text should be worded differently. Presumably it was intended to mean that an acceptable policy cannot set a maximum lower than $50,000 in benefits for each accident or illness.
  • If you should die in the U.S., the policy must provide at least $7,500 in benefits to send your remains to your home country for burial. This is referred to as Repatriation of Remains.
  • If, because of a serious illness or injury, you must be sent home on the advice of a doctor, the policy must pay up to $10,000 for the expenses of your travel. This is referred to as Medical Evacuation.
  • The policy may establish a waiting period before it covers pre-existing conditions (health problems you had before you bought the insurance), as long as the waiting period is reasonable by current standards in the insurance industry.
  • The policy must be backed by the full faith and credit of your home country government or the company providing the insurance must meet minimum rating requirements established by DOS (an A. M. Best rating of "A-" or above, an Insurance Solvency International, Ltd. (ISI) rating of "A-i" or above, a Standard & Poor's Claims-paying Ability rating of "A-" or above, or a Weiss Research, Inc. rating of B+ or above).

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